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Business administration staffing that keeps the office running itself.
Valden Staffing is a business administration staffing agency that places administrative assistants, executive assistants, office managers, receptionists, data entry specialists, and operations coordinators with companies that need the back office handled — accurately, discreetly, and without hand-holding. Every candidate is software-tested and reference-verified before placement.
Last updated: July 21, 2026
Administrative roles we staff
What we fill, and how we verify it.
- Roles we fillAdministrative assistants, executive assistants, office managers, receptionists, data entry specialists, operations coordinators, project assistants, scheduling coordinators
- Verified before placementTimed assessments in Microsoft Office and Google Workspace, typing speed and accuracy scored, calendar and travel management experience confirmed, discretion-focused reference checks
- Coverage modelsLeave coverage, project-based support, front desk coverage, long-term placements, and executive support during transitions
Engagement options
Three ways to staff these roles.
| Model | Best for | How you pay | Who employs the worker |
|---|---|---|---|
| Temporary | Coverage, surges, backfills, projects | Hourly bill rate, only for hours worked | Valden (W-2) |
| Temp-to-hire | Evaluating before a permanent offer | Hourly rate; conversion fee steps down to zero | Valden, then you |
| Direct hire | Permanent, business-critical seats | One-time placement fee, guarantee-backed | You, from day one |
Why it matters
Great admin staff are invisible. Bad ones are everywhere.
When administrative support is working, nobody notices — calendars resolve themselves, visitors are greeted, invoices go out, and the details stay handled. When it isn't working, everybody notices: double-booked meetings, missed follow-ups, a front desk that goes to voicemail. Administrative roles have some of the highest variance between a good hire and a bad one of any position in the building, precisely because so much of the job is judgment. Valden screens for that judgment before you ever see a resume.
Software-tested, because "proficient in Excel" is the most abused phrase in hiring.
Every Valden administrative candidate completes timed, scored assessments in the tools the role requires — Microsoft Office, Google Workspace, typing speed and accuracy, and data-entry precision. Executive assistant candidates are additionally screened on calendar management, travel coordination, and inbox triage scenarios. If your office runs on a specific platform — a CRM, a property management system, a practice management suite — we confirm hands-on experience rather than keyword-matching resumes.
Discretion is a requirement, not a bonus.
Admin staff see everything: compensation details, legal correspondence, the CEO's calendar. Our reference checks for administrative placements specifically probe reliability and discretion with previous employers, and every placement is a W-2 employee of Valden Staffing — background-checked on request, covered by our workers' compensation, and payrolled by us until you decide to convert them.
Coverage when you need it, permanence when you're ready.
Maternity leave, medical leave, a sudden resignation two weeks before your busy season — administrative gaps rarely arrive on schedule. Valden fills leave coverage and project seats on a temporary basis with an hourly bill rate, and when a temporary placement proves indispensable (it happens constantly with good admins), temp-to-hire conversion is already built into the agreement with a fee that steps down to zero.
Common questions
Frequently asked questions.
How does Valden test administrative candidates?
Candidates complete timed, scored assessments in Microsoft Office and Google Workspace, plus typing speed and data-entry accuracy tests. Executive assistant candidates are also screened on calendar management, travel coordination, and inbox triage. Experience in your specific platforms is confirmed, not assumed.
Can Valden cover a maternity or medical leave?
Yes. Leave coverage is one of the most common administrative requests we fill. You pay an hourly bill rate for the duration of the coverage, the worker is a W-2 employee of Valden, and there's no long-term commitment when your employee returns.
Are Valden admin placements background-checked?
Background checks are available on every administrative placement on request, and discretion-focused reference checks with previous employers are standard — administrative staff routinely handle sensitive information, and we screen accordingly.
Can we hire a Valden administrative assistant permanently?
Yes. Temp-to-hire conversion is built into our agreements, and the conversion fee steps down the longer the worker has been on assignment with you — eventually to zero. Direct hire searches for permanent admin and office manager seats are also available.
Need these roles filled? Start the clock.
One intake call gets you a realistic timeline and a firm rate. You owe nothing until the first hour is worked.